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Collaborative decision-making in the classroom

Written by: Geraldine Rowe and Naomi Turner
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11 min read
Dr Geraldine Rowe, Consultant Educational Psychologist, UK
Naomi Turner, Teacher, Naphill And Walters Ash School, UK

Collaborative decision-making (CDM) happens when teachers and students make decisions together that affect the whole class. These decisions may be about community, curriculum, discipline, the environment or resource- and time-management. This article promotes the idea that CDM can contribute to enhanced student cooperation and productivity, a willingness to make contributions to discussions and listen to others, and more positive student perceptions of teachers and classrooms. This article is informed by Rowe’s own doctoral research and observations as an educational psychologist (EP), with the balancing perspective of a practising primary school teacher, Naomi Turner.

The term ‘collaborative decision-making’ (CDM) has been chosen to differentiate CDM from broader forms of student participation, such as peer mentoring and student councils, and from other forms of individual or group decision-making. CDM is a recognised practice in a collaborative culture (Villa et al., 1996).

CDM elevates decision-making to a curriculum outcome in its own right and one that involves the whole class and the teacher. The decisions that teachers make in collaboration with students can be very small ones, such as in which order tasks are to be completed – ‘Shall we read the story first or go over the homework?’ – or higher-order organisational decisions: ‘We need to decide how we are going to improve everybody’s reading and writing.’

My definition of CDM, given above, combines the concept of participation used by Fielding and Moss (2011), where pupils take part in the deliberation, the decision-making and the enacting of classroom decisions, with the definition of participation used by Professor Lynn Davies in her investigation into the impact of participation in UK schools: ‘involvement in a collective decision-making process with a recognisable social and/or educational outcome’ (Davies et al., 2005, p. 5).

Davies’s team looked at 75 studies of participation and found a positive link between participation in school decision-making and a range of educational outcomes. These included:

  • Students in more collaborative schools were happier and felt more in control of their learning
  • If students gave feedback on teaching, this had the twin effect of teachers’ practice improving and students gaining in awareness of the learning process
  • Participation enhanced skills of communication and competence as a learner
  • Skills in specific curriculum areas improved.

Students who experienced greater participation also showed greater self-esteem and confidence. The researchers attributed this to students being trusted with responsibility and the consequent ownership that they felt for decisions that they helped to make regarding their schools. Davies suggested that those students who participated in school decision-making became more skilled in interpersonal communication, including listening to the views of others. Students also became more engaged in learning and developed a greater belief in themselves. This was particularly true for students with special educational needs. It was notable that none of the 73 schools in the study showed any evidence that they had reverted to less-collaborative practices. Indeed, all reports suggested that student participation in decision-making had noticeable benefits, not only to students themselves, but also to the school and community (Davies et al., 2005).

Whilst much of the participation in Davies’s study consisted of extracurricular activities, research suggests that the students who benefit most from CDM experiences – those from disadvantaged backgrounds – are the least likely to access extracurricular activities (Alexander, 2016; The Sutton Trust, 2015). It therefore makes sense that CDM needs to be part of every student’s everyday classroom experience if it is to make a real difference.

Over many years as an EP, Geraldine observed that when teachers involved students in decisions about curriculum and learning, they were often astonished at what could be achieved. Initially, some worried about opening up decision-making and sharing power with children, worrying that they might lose control. The reality was that, far from losing control, teachers were often able to use CDM to combine their own experience and skills with those of their students in exciting ways that resulted in greater cooperation and productivity, not less.

Despite evidence such as Davies’s, reported above, on the benefits to children of participation, and government reports encouraging schools to do so (Department for Children, Schools and Families, 2008), it has been hard to find schools where participation in decision-making is everyday practice (e.g. Fielding and Moss, 2011), and classrooms in the UK have not appeared to be collaborative when viewed from a child’s perspective (Springate and Lindridge, 2010).

However, knowing from her professional experience that CDM is present in some schools, Geraldine decided that it was time to find some collaborative teachers and study them (Rowe, 2018). In her research study, Geraldine explored the experiences of three teachers who were involving their students in some CDM, some of the time. These teachers developed classroom routines with their students, regularly collaborated with their classes to problem-solve issues of behaviour and classroom organisation, and sometimes invited students to offer their ideas about ways in which they might learn and express their knowledge. The research took place in three state primary and middle schools in South East England, and participants were, to the best of the teachers’ knowledge, the only ones using CDM in their schools. All participants taught Year 5 classes for most of the duration of the study.

Over 15 months, Geraldine carried out multiple in-depth interviews with three participating teachers, Carl, Michael and Philip, interspersed with classroom visits. The methodology used was interpretative phenomenological analysis (IPA), an approach that enabled a detailed insight into the way in which these teachers were experiencing CDM. The research aims included: finding out what CDM looked like in the teaching environments of the participants; how this practice developed; and the meaning that CDM held for these teachers.

Participants had developed CDM in very personal and individual ways, and excerpts below from the three participants offer a flavour of the data.

Carl

Carl set out to have a classroom where students would feel free to talk about themselves and their ideas and feelings. He did this by watching lots of YouTube videos with the class and talking about them together. This helped to develop the kind of ethos that would enable Carl, later on, to enlist the help of the whole class to support him to reintroduce into the classroom a couple of boys who, previously, had been taught outside the classroom because of their conduct. Carl said that seeing the class help these ‘outliers’ to learn how to be full members of the class made it all worthwhile. Carl developed a way of planning that allowed his students to bring more of their own ideas and experiences into lessons. His approach was to have a number of different possible lessons ‘in his head’ rather than one lesson that he was determined to deliver in one way: ‘I plan very loosely so it’s very easy for them to take on… to let them shape the lesson.’ Carl envisaged that if he was able to master CDM, his workload could be lightened, as he would be able to delegate more planning and classroom activities to the students themselves, rather than having to do these all on his own.

Michael

One day, after some Google employees had visited the school, Michael decided to let the students decide together how they might demonstrate their learning from the day. He said that he was astounded by the creativity that this opportunity unleashed – no two students did the same thing – and he described their work as ‘brilliant!’ What surprised him was the amount of work that they produced, the cooperation with each other and the fact that they used many skills that they had recently been focusing on in lessons. Michael told me that the more he freed up the class, the more he freed up himself to be creative, share more of himself and focus on the learning in hand. Just before half-term, Michael was genuinely surprised that, by a combination of setting the parameters, negotiating approaches and trusting the children’s abilities, they had covered all the curriculum content in a shorter time than planned.

Philip

Philip gave an account of a collaborative problem-solving conversation: ‘We had a real heart-to-heart as a class, and I said, “This isn’t working. I’m coming in every day, I’m being really grumpy because you’re not doing what I’m asking you to do… Okay, I want to be able to kind of come in and be normal. So actually, at the moment this is no fun for me, and no fun for you.”’ Philip invited the class to generate and discuss ideas. They then voted for an approach and tried it out. Philip was convinced that because they had chosen it, they made it work.

The challenge: How can CDM be available to all students as part of their everyday classroom experience?

When Year 6 teacher Naomi read Geraldine’s research, she realised that she had already been using some CDM with her students without having paid any special attention to it, and felt that this aspect of teaching needed more recognition. When she and Geraldine started discussing the ways in which CDM could influence classroom practice more widely, Naomi agreed that CDM needs to be promoted by the school leadership team and become something that all teachers are having a go at, to avoid confusion or conflict. She recommended that schools put CDM on their staff agendas and that teachers should talk to students about the concept of increasing their participation, seeking students’ views on the possible benefits and also the barriers that need to be overcome.

Naomi is in the early stages of incorporating CDM into her practice, and suggested that some of the things she is trying out might interest others. These include:

  • becoming more aware of those decisions that she is making herself, and finding opportunities to make more of these decisions with instead of for students
  • asking students which aspects of the classroom they would like more of a say in
  • starting to negotiate aspects of the curriculum with students by sharing an outline of the curriculum plan, and finding out what they already know and what they are interested in learning about
  • looking forward to a time when, with colleagues, she can ask students which community issues they feel need tackling in school (maybe they are bothered by playground conflict, muddy stairways or attendance) and invite them to form a social action group to tackle the issues.

Using CDM in online learning

Due to the unprecedented closure of schools during the 2020 COVID-19 lockdown, teachers are currently reflecting on their experience of online teaching and may also be planning what to do if a second wave forces schools to close once more. This happened in Australia, and we can learn from the experience of teachers and students returning there to online schooling. One of the most informative sources of research into student agency through online learning is Connect, a free online journal dedicated to student participation (https://research.acer.edu.au/connect). At the beginning of the pandemic shutdown, Connect editor Roger Holdsworth asked, ‘How can the voices of students be heard and how can they have meaningful agency in this online world?’ He pointed out that there was a great danger of student agency being individualised in an online world, and we needed to ensure that civic decision-making, rather than individual choice-making, was supported by the design of online schooling. It is worth reading the April, June and August issues of Connect to find out how teachers and students in Australian schools have kept student voice and agency alive, and the results of student surveys into online learning.

We have been keeping up to date with conversations between educators and researchers around online learning, and finish this article by summarising some of the recommendations around pupil participation in decision-making in an online context.

  • Social time: Invite suggestions on how social breaks can be taken together online, maybe watching videos of pupils playing games or watching videos that they have made themselves around a topic. For example, get pupils to suggest ice-breakers and fun activities for the beginning and end of sessions. Put time by for pupils to chat so that you can feel connected to your pupils, and vice versa.
  • Negotiating the curriculum: Give pupils a strong say in what and how they learn and how what they learn is going to be assessed. This applies to all online lessons, whether they have been created for pupils to carry out individually or as a group. Ask pupils for suggestions about what they and you could do before, during and after an online session, to improve enjoyment and learning. To make a session fully interactive, pupils need to ask each other questions. Make it part of the plan that pupils write down their questions and thoughts about a topic before a session.
  • The flipped classroom approach: Ask pupils to do preparation around the topic, and present and then discuss this in online sessions with others.
  • Online session organisation: Set up a number of breakout rooms and then wander between them, to encourage pupils to take ownership of the sessions and support each other in their learning. Involve pupils in designing and improving the audio-visuals and backgrounds as well as online activities. Ask for their advice on how to use the technology that they are very familiar with.
  • Feedback: During online sessions, ask ‘Is there anything I could do right now that would improve the session for you?’ Use discussion boards to get pupils to set the questions for further discussion. What do pupils feel about their current way of learning?

Collaborative decision-making (CDM) is nothing new, and some of you may be fortunate enough to teach in schools where there is already a strong collaborative ethos. However, in our experience this is rare, so if you are one of these schools, we would like to hear from you, and learn about how CDM works in your school.

Geraldine Rowe’s book It’s Our School; It’s Our Time will be published by Routledge in November 2020. 

References

Alexander R (2016) What works and what matters: Education in spite of policy. In: CPRT Conference: What is and What Might Be, London, UK, 18 November 2016, pp. 1–17. Cambridge: Cambridge Primary Review Trust.

Davies L, Williams C, Yamashita H et al. (2005) Inspiring Schools: Impact and Outcomes – Taking up the Challenge of Pupils’ Participation. London: Esmee Fairbairn Foundation with Carnegie UK Trust.

Department for Children Schools and Families (2008) Working together: Listening to the voices of children and young people. London: Department for Children, Schools and Families [DCSF]. Available at: http://webarchive.nationalarchives.gov.uk/20130401042745/https://www.education.go v.uk/publications/standard/publicationDetail/Page1/DCSF-00410-2008 (accessed 10 September 2020).

Fielding M and Moss P (2011) Radical Education and the Common School: A Democratic Alternative. London: Routledge.

Rowe MGR (2018) Democracy in the primary classroom: An interpretative phenomenological analysis of three teachers’ experiences of sharing decision-making with pupils. Doctor in Education ( EdD ) programme, UCL Institute of Education, UK. Available at: http://pupilparticipation.co.uk/resources (accessed 10 September 2020).

Springate D and Lindridge K (2010) Children as researchers: Experiences in a Bexley primary school. In: Cox S, Robinson-Pant A, Dyer C et al. (eds) Children as Decision Makers in Education. London: Continuum, pp. 125–132.

The Sutton Trust (2015) The Pupil Premium: Next Steps. London: Education Endowment Foundation.

Villa RA, Thousand JS, Nevin AI et al. (1996) Instilling collaboration for inclusive schooling as a way of doing business in public schools. Remedial and Special Education 17(3): 169–181.

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