Impact Journal Logo

Organising knowledge: The purpose and pedagogy of knowledge organisers

Written by: Mark Miller
6 min read

A knowledge organiser (KO) sets out the important, useful and powerful knowledge on a topic on a single page (Kirby, 2015). With the content demands of new courses, and schools adopting a knowledge-based curriculum, these are becoming increasingly popular in schools at secondary and even primary level. With this in mind, what are the key principles to ensuring that these are designed and implemented effectively?

For these to become a useful classroom and study tool, we should consider the purpose (what is the point of a knowledge organiser?), the content (what should be included and how should it be presented?) and the pedagogy (how can knowledge organisers become a practical tool used effectively by teachers and students?).


For students to succeed in a particular area, they must have a foundation of factual knowledge, understand those facts in the context of a conceptual framework and organise knowledge in order to facilitate retrieval and application (Bransford et al., 2000). We can see knowledge organisers as a way to enable this, in a much more systematic way than traditional revision guides and textbooks.

There are many arguments made for the necessity of the memorisation of important knowledge. Our working memory capacity is limited, so by storing more in our long-term memory, we can free up working memory capacity (Paas et al., 2004). With careful design and use of knowledge organisers, we can construct schemas, complex architectures of knowledge stored in long-term memory, with a view to automating their use (Paas et al., 2004). For a relatively complex task such as writing an English literature essay, for example, we can reduce the extraneous cognitive load by allowing students to access knowledge and quotations from their long-term memory.

It should be noted that knowledge organisers have a purpose outside the more obvious benefits for students. The construction and regular use of knowledge organisers can also develop teachers’ subject knowledge. The process of creating knowledge organisers in a specific subject then leads to a consideration of pedagogical content knowledge, the integration of subject expertise and an understanding of how that subject should be taught (Ball et al., 2008). A knowledge organiser can be a valuable starting point for effective curriculum design and a useful primer for those new to the topic.


When making decisions about what must be included we have to consider that not everything can be included on an A4 piece of paper. So we must balance the need to use concise space-saving definitions while still including meaning enough for it to be useful. The finite space also leads to choices about which knowledge we deem most important and which we exclude. Powerful knowledge, as defined by Young (Young, 2013), is specialised rather than general knowledge, and is differentiated from the experiences of students. Finally, we have to decide which knowledge is most useful for the understanding of the domain and which is important for the sample of the domain – the assessment. For example, the continued development of the USSR post-1945 would be useful knowledge for students studying Animal Farm but would not be assessed, so should it be included on the KO?

As well as what to include, we also need to think about how the material is presented. In knowledge organisers, information is commonly presented in list form, which not be the best way to depict it in terms of showing links between ideas. It is therefore important that information is organised in such a way as to facilitate further organisation. Material should also be presented in such a way that it can be easily tested, to maximise the opportunity for retrieval practice.


The use of knowledge organisers needs to be integrated into teachers’ practice and students’ habits. This includes using the following strategies regularly and routinely.

Regular retrieval practice is important, because active retrieval aids later retention (Roediger et al., 2011). This can take various forms, e.g. low-stakes quizzes during lessons, or writing down the dates for key events in a timeline from the KO. It could be free recall, where students write down everything that they can remember on the topic, before checking the KO, or perhaps filling in a blank (or partially blank) knowledge organiser. Testing will also identify gaps in knowledge, lead to more learning on the next study session and produce better organisation of knowledge (Roediger et al., 2011).

We should ensure that the material included in knowledge organisers is elaborated upon, by relating it to additional knowledge associated with it, often in the form of ‘why’ questions. There is an element of retrieval practice contained in this strategy, known as elaborative interrogation, but it works by ensuring that there is some sort of active understanding and meaningful consideration of what is being learnt (Willingham, 2014). Building complex schemas requires knowledge to be connected, so that this can be used when learning X by asking, ‘How does concept X relate to concept Y?’

Finally, we should ask students to organise the knowledge into something different in order to help recall and further understanding. Reif (Reif, 2008) lists some forms of knowledge organisation: nearly random organisation; lists; network (associative network, concept map); hierarchy. The strategy of elaborative interrogation can be used to help build these particular organisational structures, but students should be asked regularly to organise the knowledge contained on the KO into different organisational structures. For example, a list of key historical figures from the Second World War could be organised hierarchically in terms of power/status, could be built into a concept map or could be re-ordered into another list.

All of these strategies should be regularly used by teachers, but we must ensure that students are aware of how and when to use these strategies themselves, something that won’t happen without explicit instruction (Zimmerman, 2010). When using knowledge organisers in class, teachers can articulate why the particular strategy being used is effective and model its use with the KO. For students to get the most out of this, we can encourage them to use the metacognitive regulation cycle: plan how to undertake the task; monitor the effectiveness of the strategy; evaluate the overall success (EEF, 2018). For example, students might wish to learn a series of events and dates, so they might plan to use flashcards in several ways. They know that retrieval practice is effective so they use them to self-quiz. They know that elaborative interrogation is important, so they consider why each event was important and how it contributed to ultimate outcomes. They understand that knowledge may stick better if organised in different ways, so they organise the dates chronologically. They monitor which dates are known, then retest those not yet learnt. They reflect, following this, on tricky dates and then place each in turn in the centre of a concept map and consider how each relates to the other dates.

Knowledge organisers are not a silver bullet, but they can form a central part of any knowledge-based curriculum when used in this systematic, evidence-informed way.

For examples of knowledge organisers, have a look at our CPD pack.



Ball D, Thames M and Phelps G (2008) Content  knowledge  for  teaching:  What  makes  it  special? Journal  of  Teacher  Education 59(5): 389–407.
Bransford J, Brown A and Cocking R (2000) How  People  Learn. Washington: National  Academy  Press.
EEF (2018) Metacognition  and  self-regulated  learning  guidance  Report. Available at: (accessed 2018).
Kirby J (2015) Knowledge  organisers. Available at: (accessed 2018).
Paas F, Renkl A and Sweller J (2004) Cognitive  load  theory:  Instructional  implications  of  the  interaction  between  information  structures  and  cognitive  architecture. Instructional  Science 32: 1–8.
Reif F (2008) Applying  Cognitive  Science  to  Education:  Thinking  and  Learning  in  Scientific  and  Other  Complex  Domains. Massachusetts  Institute  of  Technology: Bradford  Books.
Roediger H, Putnam A and Smith M (2011) Ten  benefits  of  testing  and  their  applications  to  educational  practice. Psychology  of  Learning  and  Motivation 55: 1–36.
Willingham D (2014) Strategies  that  make  learning  last. Educational Leadership 72(2): 10–15.
Young M (2013) Overcoming  the  crisis  in  curriculum  theory:  A  knowledge-based  approach. Journal  of  Curriculum  Studies 45(2): 101–118.
Zimmerman B (2010) Becoming  a  self-regulated  learner:  An  overview. Theory into Practice 41(2): 64–70.
      0 0 votes
      Please Rate this content
      Notify of
      Inline Feedbacks
      View all comments

      From this issue

      Impact Articles on the same themes

      Author(s): Bill Lucas